ASP Reno Meeting 2023

Imagine collage showing snapshots of Reno arch with the words "The biggest little city in the world", multiple images of the Whitney Peak Hotel, including the exterior at night as well as outdoor climbing wall, conference area, and hotel room, and additional images of Lake Tahoe, Reno at night against a backdrop of the Sierra Nevada Mountains, and the River Walk along the Truckee River.

The 45th Meeting of the American Society of Primatologists will be held June 20-23, 2023

at the Whitney Peak Hotel in Reno, Nevada

We hope you’ll join us in Reno for what is sure to be an amazing 45th ASP conference. Our next meeting will begin on Tuesday, June 20, 2023, with committee meetings during the day and the opening reception in the evening. It will end on Friday, June 23, 2023, wrapping up with the always fun closing banquet. 

Additional details on the meeting and accommodations at the Whitney Peak Hotel, a non-gaming hotel just steps from the Truckee River, can be found below. Consider coming early or staying after the meeting to enjoy recreational days at Lake Tahoe in the beautiful Sierra Nevada Mountain Range to the west or the Great Basin Desert to the east, or stay in Reno and enjoy all the city has to offer!

Hotel Information

Accommodations are available at the Whitney Peak Hotel, the site of the meeting. Standard rooms are available for a specially negotiated rate of $149/night (plus any applicable taxes) and Club Level rooms for $189/night (plus any applicable taxes). All reservations must be made via our dedicated reservations link for the Whitney Peak Hotel. We encourage you to make your hotel reservations as soon as possible; the negotiated room rate is only available until May 30, 2023. NOTE: If you need to modify your reservation, you must use the same link.

It is very important that you book at the Whitney Peak Hotel using our specially negotiated rate. ASP is contractually obligated to fill a certain number of rooms and if we are unable to do so, the Society will be obligated to pay financial penalties.

Registration

Registration for the conference will open February 15, 2023.

Registrant CategoryEarly BirdOn TimeLateOn Site
(members only)***
In Person and VirtualFebruary 15-March 31April 1-May 31June 1-June 15June 20-June 23
In-person and Virtual Students*$260$285$310$310
In-person and Virtual Full Member*$425$500$575$575
In-person and Virtual Non-Member*$550$625$695
In-person Only Guest (social events only)**$150$175$200$200
Virtual OnlyFebruary 15-March 31April 1-May 31Starting June 1
Virtual-only Students*$50$60$85
Virtual-only Full Member*$100$110$135
Virtual-only Non-Member*$200$210$235
Virtual-only Primate Range Country Student Member****$20$25$50
Virtual-only Primate Range Country Full Member****$40$45$65

*The whole conference will NOT be available on virtual platform. To ensure complete meeting access, you must register and attend in-person in Reno. Virtual components of conference will continue to be available for six months following the conference.

**Virtual components of the meeting are not available.

***On-site registrants must already be ASP members. It is not possible to become a member, for the purposes of registration, between June 20-23.

****To be eligible, attendee must be a resident of and currently working or enrolled in an institution in a primate range country and a member of ASP. Contact the ASP Treasurer (treasurer@asp.org) for information about complementary membership for individuals from primate range countries.

Refund Policy: ASP will offer refunds for in-person registration only. Please email refund requests to the ASP Treasurer (treasurer@asp.org) no later than May 31, 2023.  An administrative fee of at least 25% will be deducted for all refunds

ASP Conference Attendance and Pandemic Requirements

In order to protect our membership and ensure that the meeting is as safe as possible, we are requiring that all vaccine-eligible in-person meeting attendees (including vendors and guests) be fully vaccinated and boosted with all doses that are recommended for your age and health status (CDC terminology: “up to date”) against COVID-19 prior to the meeting. If you have been advised against vaccinations for medical reasons, we will do our best to provide reasonable accommodations. If you have any questions or concerns, please contact President Matthew Novak (mnovak@cocc.edu).

This information is fluid and will be updated as conditions of the pandemic and requirements of health care authorities change. Please check back often.

Vaccine-eligible is defined as:

Vaccine eligibility includes anyone aged 6 months and older.

Reasonable accommodations are defined as:

This will include, at the least, requesting accommodations from the Board of Directors and Local Host, providing proof of negative COVID-19 test (administered within 24 hours of June 20, 2023), wearing facial coverings, and distancing appropriately.

For the in-person portion of the Reno meeting, we want to be clear on the expectations of behavior for attendees to keep everyone safe. Below are instructions for maintaining personal and public health.

Facial Coverings

Masks will still be required of all attendees except when eating, presenting a talk at a lectern, or outside. This is because the current COVID variants have evolved to circumvent our immune responses from vaccinations and previous infections, making vaccinations and previous infections insufficient for maximum protection. The most effective masks are properly fitted N95 or KN95 masks, and we strongly encourage you to bring several to the meeting. Masks need to cover the nose and mouth when worn. Scarfs, neck gaiters, and face shields without masks do not constitute adequate masking.

Physical (aka Social) Distancing

With the general relaxation of the rule of six feet of space around ourselves on planes, trains, grocery stores, and other public places, we recognize that it may not be on your mind to keep six feet away from other conference attendees. Importantly, because all attendees will be vaccinated and wearing well-fitting N95 or KN95 masks, distancing is less crucial than it was before vaccines were available and such masks were in short supply. Nonetheless, as an added safety measure, please try to maintain physical distancing whenever possible.

Stay in the ASP Bubble

While we may be fairly well protected as a group, exposure to those outside our ASP bubble risks bringing the virus back into the bubble. Please be considerate of those who are older and/or at greater risk by not going outside the ASP bubble until after the banquet ends.

Rapid Tests

We are also strongly recommending that you bring enough rapid tests to self-test each day of the conference. If your test is positive, please isolate yourself and immediately inform any member of the Board of Directors.