at the Whitney Peak Hotel in Reno, Nevada
We hope you’ll join us in Reno for what is sure to be an amazing 45th ASP conference. Our next meeting will begin on Tuesday, June 20, 2023, with committee meetings during the day and the opening reception in the evening. It will end on Friday, June 23, 2023, wrapping up with the always fun closing banquet.
Additional details on the meeting and accommodations at the Whitney Peak Hotel, a non-gaming hotel just steps from the Truckee River, can be found below. Consider coming early or staying after the meeting to enjoy recreational days at Lake Tahoe in the beautiful Sierra Nevada Mountain Range to the west or the Great Basin Desert to the east, or stay in Reno and enjoy all the city has to offer!
We are looking forward to hosting you in Reno soon! If you are still in need of a hotel room, there are a couple options. We are mostly sold out of nights in our room block at the Whitney Peak Hotel but if you still wish to stay at that hotel, you can: 1) book a room through their website at the posted rate or 2) call Kelly Sterling (775-398-5486, Tuesday-Saturday) for additional options (note that the conference rate may not be available).
We have secured a second room block at a discounted rate at the Eldorado Hotel & Casino, which is right across the street from the Whitney Peak Hotel, our conference venue. Please use this reservation link to secure a room in the ASP block from June 20-23. If you also need a room on June 19 or June 24, contact Jennifer Fitzpatrick (JFitzpatrick@eldoradoresorts.com) to add nights to your reservation.
If you have any questions or issues, please contact our excellent local host, Dawn Abney (firstname.lastname@example.org), for additional assistance. Thank you!
Accommodations are available at the Whitney Peak Hotel, the site of the meeting. The Whitney Peak Hotel is a non-gaming hotel. Standard rooms are available for a specially negotiated rate of $149/night (plus any applicable taxes) and Club Level rooms for $189/night (plus any applicable taxes). The ASP room block at the Whitney Peak Hotel is mostly sold out but you can still use our dedicated reservations link for the Whitney Peak Hotel if you need to make modifications to your reservation. If you still need to book a room for the conference, see the options listed above.
Registration for the conference is open! To register, go HERE.
|Registrant Category||Early Bird||On Time||Late||On Site |
|In Person and Virtual||February 15-March 31||April 1-May 31||June 1-June 15||June 20-June 23|
|In-person and Virtual Students*||$260||$285||$310||$310|
|In-person and Virtual Full Member*||$425||$500||$575||$575|
|In-person and Virtual Non-Member*||$550||$625||$695|
|In-person Only Guest (social events only)**||$150||$175||$200||$200|
|Virtual Only||February 15-March 31||April 1-May 31||Starting June 1|
|Virtual-only Full Member*||$100||$110||$135|
|Virtual-only Primate Range Country Student Member****||$20||$25||$50|
|Virtual-only Primate Range Country Full Member****||$40||$45||$65|
*The whole conference will NOT be available on virtual platform. To ensure complete meeting access, you must register and attend in-person in Reno. Virtual components of conference will continue to be available for six months following the conference.
**Virtual components of the meeting are not available.
***On-site registrants must already be ASP members. It is not possible to become a member, for the purposes of registration, between June 20-23.
****To be eligible, attendee must be a resident of and currently working or enrolled in an institution in a primate range country and a member of ASP. Contact the ASP Treasurer (email@example.com) for information about complementary membership for individuals from primate range countries.
Refund Policy: ASP will offer refunds for in-person registration only. Please email refund requests to the ASP Treasurer (firstname.lastname@example.org) no later than May 31, 2023. An administrative fee of at least 25% will be deducted for all refunds.
The Primate Care Committee will be hosting another fantastic pre-conference workshop before the official start of ASP 2023 titled “Training for the Individual in All Captive Primate Settings: Zoological, Sanctuary, Research.” The workshop will be held on June 19 from 1pm-5pm and June 20 from 8am-12pm at Charles River – Reno. This 8-hour workshop includes instruction, discussion, and activities focused on animal training techniques for veterinary, research, husbandry, and additional care-related procedures. Check out the workshop flyer for more information. Attendance is capped at 30 participants so early registration is highly recommended!
Scholarships are available! Applications for scholarship funds will be accepted through May 3, 2023. Scholarship winners will receive free registration to the workshop, ASP membership for 1 year ($100), and one night stay at hotel ($175). Click here to apply.
In order to protect our membership and ensure that the meeting is as safe as possible, we are requiring that all vaccine-eligible in-person meeting attendees (including vendors and guests) be fully vaccinated and boosted with all doses that are recommended for your age and health status (CDC terminology: “up to date”) against COVID-19 prior to the meeting. If you have been advised against vaccinations for medical reasons, we will do our best to provide reasonable accommodations. If you have any questions or concerns, please contact President Matthew Novak (email@example.com).
This information is fluid and will be updated as conditions of the pandemic and requirements of health care authorities change. Please check back often.
Vaccine-eligible is defined as:
Vaccine eligibility includes anyone aged 6 months and older.
Reasonable accommodations are defined as:
This will include, at the least, requesting accommodations from the Board of Directors and Local Host, providing proof of negative COVID-19 test (administered within 24 hours of June 20, 2023), wearing facial coverings, and distancing appropriately.
For the in-person portion of the Reno meeting, we want to be clear on the expectations of behavior for attendees to keep everyone safe. Below are instructions for maintaining personal and public health.
Masks will still be required of all attendees except when eating, presenting a talk at a lectern, or outside. This is because the current COVID variants have evolved to circumvent our immune responses from vaccinations and previous infections, making vaccinations and previous infections insufficient for maximum protection. The most effective masks are properly fitted N95 or KN95 masks, and we strongly encourage you to bring several to the meeting. Masks need to cover the nose and mouth when worn. Scarfs, neck gaiters, and face shields without masks do not constitute adequate masking.
Physical (aka Social) Distancing
With the general relaxation of the rule of six feet of space around ourselves on planes, trains, grocery stores, and other public places, we recognize that it may not be on your mind to keep six feet away from other conference attendees. Importantly, because all attendees will be vaccinated and wearing well-fitting N95 or KN95 masks, distancing is less crucial than it was before vaccines were available and such masks were in short supply. Nonetheless, as an added safety measure, please try to maintain physical distancing whenever possible.
Stay in the ASP Bubble
While we may be fairly well protected as a group, exposure to those outside our ASP bubble risks bringing the virus back into the bubble. Please be considerate of those who are older and/or at greater risk by not going outside the ASP bubble until after the banquet ends.
We are also strongly recommending that you bring enough rapid tests to self-test each day of the conference. If your test is positive, please isolate yourself and immediately inform any member of the Board of Directors.